Awards Officer
Child Safeguarding:
Level 2: the role holder will have access to personal data about children and/or young people as part of their work; therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE:
The purpose of this post is to support the Save the Children Zanzibar office in the planning, securing and managing of both development (and if necessary, humanitarian) awards. The position involves supporting award information management and compliance with systems and processes. The Awards Officer will be responsible for supporting the Zanzibar office team to adhere to all award management obligations internally within Save the Children and externally with donors.
SCOPE OF ROLE:
Reports to: SCI Zanzibar Representative
Dimensions: This role will work closely with Awards Management, PDQ and Program Operations on proposals, financial and narrative reporting, monitoring and analysis and compliance processes, focused on the Zanzibar office. The position holder will have dotted line relationships with the Head of Awards Management and the Deputy Finance Director based in Dar es Salaam.
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Budget Preparation, Management and Monitoring
Support Zanzibar-based budget holders with understanding and analysing BvA reports.
Liaise with and support Zanzibar-based budget holders to fulfil monthly obligations related to BvA reports, such as transaction listing review
Organize and facilitate monthly regular award review meetings at the Zanzibar office and track follow-up on action items.
Provide advice/training to budget holders on budget management and phasing.
Support the Zanzibar team with and engage with all relevant stakeholders in budgeting for proposals.
Compliance
Support the Zanzibar team to increase their knowledge of SCI Award Management procedures in general and donor compliance rules specific to each award implemented in Zanzibar, including organizing & participating in kick-offs and annual refreshers for active awards and providing on-going training and support to enable successful award management by the Zanzibar office.
Support the team to identify potential donor compliance issues, prepare amendment documentation and liaise with the Country Office Award Management unit to steward amendment or authorization requests to member and/or donor as required.
Support relevant members of the Zanzibar team with use and access to AMS.
Provide follow-up on monthly award reporting calendar for relevant reports, ensure Zanzibar team has access to correct donor formats and provide support on donor and member expectations in relation to quality donor reporting.
Sub-award management
Support project managers based in the Zanzibar office and local partners with understanding the Country Office’s sub-granting procedures and complying with contractual and procedural aspects of sub-grant agreements.
Support partner assessments and vetting processes and, as necessary, provide relevant technical assistance to meet capacity gaps identified in the process.
Support budget holders with review of potential sub-grantees’ proposals, budgets and progress reports.
Support Award Management unit with process of awarding and monitoring sub-grants to partners, including training partners on Save the Children and donor rules and carrying out relevant capacity building.
Support, as appropriate, compliance review procedures related to partner financial reporting.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities, giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:
Required
University degree in International Development, Business Administration, Finance or similar
At least 2 years relevant experience managing donor funded projects with International NGO’s particularly projects addressing human/children’s rights and applying partnership approaches
Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, DEVCO, ECHO, DFID, Global Affairs Canada, SIDA, UN etc.)
Strong analytical skills, full computer literacy (ease working with Excel, PowerPoint and Word) and excellent documentation skills
Ability to work well with a team and establish relationships with other teams/offices
Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
Highly developed interpersonal and English communication skills including influencing and negotiation
Experience working with implementing partners and managing sub awards/grants
Excellent time management and planning capacity
At least one of the desirable qualifications listed below
Desirable
Experience developing and delivering training, coaching and capacity building
Strong report writing skills in English
Budgeting and budget management experience
Ability to support, work with and interpret financial reports to staff with limited financial analysis skills
Understanding of financial systems and procedures
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Location: Unguja, Zanzibar, Tanzania
Contract - Full-Time
Closing date: Wednesday 31 August 2016
All jobs close at midnight UK time on the date specified
Child Safeguarding:
Level 2: the role holder will have access to personal data about children and/or young people as part of their work; therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE:
The purpose of this post is to support the Save the Children Zanzibar office in the planning, securing and managing of both development (and if necessary, humanitarian) awards. The position involves supporting award information management and compliance with systems and processes. The Awards Officer will be responsible for supporting the Zanzibar office team to adhere to all award management obligations internally within Save the Children and externally with donors.
SCOPE OF ROLE:
Reports to: SCI Zanzibar Representative
Dimensions: This role will work closely with Awards Management, PDQ and Program Operations on proposals, financial and narrative reporting, monitoring and analysis and compliance processes, focused on the Zanzibar office. The position holder will have dotted line relationships with the Head of Awards Management and the Deputy Finance Director based in Dar es Salaam.
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Budget Preparation, Management and Monitoring
Support Zanzibar-based budget holders with understanding and analysing BvA reports.
Liaise with and support Zanzibar-based budget holders to fulfil monthly obligations related to BvA reports, such as transaction listing review
Organize and facilitate monthly regular award review meetings at the Zanzibar office and track follow-up on action items.
Provide advice/training to budget holders on budget management and phasing.
Support the Zanzibar team with and engage with all relevant stakeholders in budgeting for proposals.
Compliance
Support the Zanzibar team to increase their knowledge of SCI Award Management procedures in general and donor compliance rules specific to each award implemented in Zanzibar, including organizing & participating in kick-offs and annual refreshers for active awards and providing on-going training and support to enable successful award management by the Zanzibar office.
Support the team to identify potential donor compliance issues, prepare amendment documentation and liaise with the Country Office Award Management unit to steward amendment or authorization requests to member and/or donor as required.
Support relevant members of the Zanzibar team with use and access to AMS.
Provide follow-up on monthly award reporting calendar for relevant reports, ensure Zanzibar team has access to correct donor formats and provide support on donor and member expectations in relation to quality donor reporting.
Sub-award management
Support project managers based in the Zanzibar office and local partners with understanding the Country Office’s sub-granting procedures and complying with contractual and procedural aspects of sub-grant agreements.
Support partner assessments and vetting processes and, as necessary, provide relevant technical assistance to meet capacity gaps identified in the process.
Support budget holders with review of potential sub-grantees’ proposals, budgets and progress reports.
Support Award Management unit with process of awarding and monitoring sub-grants to partners, including training partners on Save the Children and donor rules and carrying out relevant capacity building.
Support, as appropriate, compliance review procedures related to partner financial reporting.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities, giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:
Required
University degree in International Development, Business Administration, Finance or similar
At least 2 years relevant experience managing donor funded projects with International NGO’s particularly projects addressing human/children’s rights and applying partnership approaches
Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, DEVCO, ECHO, DFID, Global Affairs Canada, SIDA, UN etc.)
Strong analytical skills, full computer literacy (ease working with Excel, PowerPoint and Word) and excellent documentation skills
Ability to work well with a team and establish relationships with other teams/offices
Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
Highly developed interpersonal and English communication skills including influencing and negotiation
Experience working with implementing partners and managing sub awards/grants
Excellent time management and planning capacity
At least one of the desirable qualifications listed below
Desirable
Experience developing and delivering training, coaching and capacity building
Strong report writing skills in English
Budgeting and budget management experience
Ability to support, work with and interpret financial reports to staff with limited financial analysis skills
Understanding of financial systems and procedures
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Location: Unguja, Zanzibar, Tanzania
Contract - Full-Time
Closing date: Wednesday 31 August 2016
All jobs close at midnight UK time on the date specified
Post a Comment
Toa maoni tu (kejeli na matusi marufuku)